Placement of Recipient and Sender Addresses on Envelopes and Principles of Address Writing

Correct placement of recipient and sender addresses on an envelope is crucial for ensuring prompt and accurate mail delivery. In this text, we will examine in detail the proper method of placing this information and important principles of address writing.

 

1. Recipient's Address:

·        Position: Center of the envelope

·        Orientation: Horizontal

·        Spacing: At least 5 centimeters from the edges of the envelope

·        Content: Full name, street address, city, province, postal code

 

1. Sender's Address:

·        Position: Upper left corner of the envelope

·        Orientation: Horizontal

·        Spacing: At least 1 centimeter from the top and left edges

·        Content: Full name, street address, city, province, postal code

 

1. Reasons for this arrangement:

·        Better readability for mail sorting machines

·        Prevention of confusion between recipient and sender

·        Ease of returning mail in case of non-delivery

 

1. Additional notes:

·        Use clear and legible handwriting

·        Avoid non-standard abbreviations

·        Include the full and accurate postal code

·        Use capital letters for city and province names

·        Left-align address lines

·        Maintain adequate spacing between each line of the address

 

1. Stamp Usage:

·        The stamp should be affixed in the upper right corner of the envelope

·        Maintain proper distance from the edges of the envelope

 

1. Writing Addresses for International Mail:

·        Write the destination country's name in English and in capital letters on the last line of the address

·        Use the country code before the postal code

 

1. Using Special Labels:

·        Use special labels for urgent or registered mail

·        Place these labels in the designated area specified by the postal service

 

1. Legibility:

·        Use a pen or marker with dark ink (preferably black or blue)

·        Avoid writing on colored or patterned areas of the envelope

 

1. Correct method of address writing schematically:

[Recipient] Recipient's Full Name Main Street - Side Street - House Number 10-digit Postal Code City - Province

[Sender] Sender's Full Name Main Street - Side Street - House Number 10-digit Postal Code City – Province

 

10.               The importance of using a 10-digit postal code:

·        Greater accuracy in delivery

·        Speeding up the postal process

·        Error reduction in delivery

·        Unique identification of each location

·        Improved postal services and more precise tracking of mail items

 

11.               The importance of using a 10-digit national ID number:

·        Unique identification of every Iranian citizen

·        Facilitating government, banking, insurance, and administrative services

·        Fraud prevention and reduction of identity theft possibilities

·        Information integration across different government systems

·        Enhancing national security and facilitating monitoring of financial transactions and legal activities

 

Important note: Using the national ID number in a postal address is not necessary and is generally not recommended, as it could lead to privacy violations. The national ID is more commonly used for identification in administrative and governmental affairs, not in postal correspondence.

 

Adhering to the correct principles in placing recipient and sender addresses and using accurate postal codes plays a crucial role in the efficiency of the postal system and ensuring mail reaches its destination. By following these guidelines, one can ensure successful correspondence delivery. To design a standard envelop for your business, submit a request for consultancy with our expert and services.